TERMS & CONDITIONS
Welcome to Build Books. These Terms & Conditions ("Terms") govern your access to and use of the Build Books website and the bookkeeping, accounting, payroll support, tax-related, financial reporting, and other financial support services we provide.
By accessing our website, requesting our services, or entering into an agreement with Build Books, you acknowledge that you have read, understood, and agree to be bound by these Terms.
If you do not agree with these Terms, please do not use our website or services.
1. About Our Services
Build Books provides bookkeeping, accounting, and financial support services to individuals, freelancers, contractors, startups, and businesses.
Depending on the service or package selected, our services may include:
Bookkeeping and transaction categorization
Bank and credit card reconciliation
Financial reporting
Profit and loss statements
Accounts payable and accounts receivable support
Payroll support and administration
Tax preparation support and tax-related services
Sales tax support
Vendor payment support
Financial planning and analysis
Virtual CFO and business advisory services
Bookkeeping cleanup and catch-up services
Accounting software setup and support
Custom financial solutions
Other financial and bookkeeping services agreed upon with the client
The exact services provided will depend on the package purchased, service agreement, proposal, invoice, or other written arrangement between Build Books and the client.
2. Client Responsibilities
Clients are responsible for providing complete, accurate, and timely information required for Build Books to perform the requested services.
This information may include:
Bank and credit card statements
Transaction records
Invoices and receipts
Payroll information
Tax documents
Business records
Accounting software access
Other information reasonably required to perform the services
Build Books is not responsible for delays, errors, missed deadlines, or incomplete work resulting from inaccurate, incomplete, outdated, or late information provided by the client.
Clients are also responsible for reviewing financial reports and other deliverables provided by Build Books and notifying us promptly of any suspected errors or discrepancies.
3. Fees and Payment
Service fees are based on the pricing displayed on our website, a written proposal, service agreement, invoice, or other mutually agreed arrangement.
Unless otherwise stated:
Recurring services are billed according to the selected billing schedule.
One-time services are billed according to the agreed service fee.
Additional services outside the agreed scope may be billed separately.
Client-requested work that requires substantial additional time may be subject to additional charges after prior notice.
All applicable taxes, government fees, third-party charges, or other external costs may be the responsibility of the client unless otherwise agreed in writing.
4. Subscription Services
Certain Build Books services may be provided on a recurring monthly basis.
Recurring services will continue until cancelled in accordance with the applicable service agreement or subscription terms.
Cancellation of a recurring service does not automatically cancel outstanding invoices or amounts already earned for services performed before the effective cancellation date.
Any cancellation, refund, or notice requirements applicable to a particular service will be communicated in the applicable agreement or service terms.
5. One-Time Services
Build Books may provide one-time services, including bookkeeping cleanup, catch-up bookkeeping, account reconciliation, accounting software setup, financial statement preparation, and similar services.
The scope, price, estimated completion time, and deliverables for one-time services may vary depending on the client's records and requirements.
Additional work discovered after the initial review may require a revised quote or additional fee.
6. Tax and Financial Disclaimer
Build Books provides bookkeeping, accounting support, financial reporting, and other services as described in the applicable service agreement.
Unless specifically agreed and legally authorized, our services do not constitute legal advice, investment advice, or individualized legal services.
Tax services are subject to the specific services agreed upon with the client and applicable professional and legal requirements.
Clients remain responsible for their tax filings, business decisions, financial decisions, and compliance obligations unless a specific responsibility has been expressly accepted by Build Books in writing.
We recommend that clients consult a qualified attorney, CPA, enrolled agent, tax professional, investment professional, or other appropriately licensed professional when specialized advice is required.
7. Accuracy of Client Records
Build Books relies on information and documentation supplied by the client and applicable third parties.
We will make reasonable efforts to identify inconsistencies or apparent errors in the information provided to us. However, we do not guarantee that every error, omission, fraudulent transaction, or discrepancy in client records will be identified.
Clients are responsible for maintaining original records and supporting documentation required for their business and tax obligations.
8. Confidentiality
We understand that bookkeeping and accounting services may require access to sensitive business and financial information.
Build Books will use reasonable measures to protect confidential client information and will use such information only for legitimate business purposes related to providing our services, complying with legal obligations, or as otherwise permitted by our Privacy Policy and applicable agreements.
Clients should not send unnecessary sensitive information through unsecured communication channels.
9. Third-Party Platforms and Software
Our services may involve third-party platforms and software, including accounting, payroll, banking, payment, communication, document-management, and other technology providers.
Build Books is not responsible for outages, errors, security incidents, policy changes, data loss, or other issues caused by third-party platforms to the extent permitted by applicable law.
Clients are responsible for maintaining appropriate access credentials and permissions for their accounts.
10. Intellectual Property
Unless otherwise agreed in writing, the Build Books website, branding, logos, written content, graphics, designs, and other materials provided by Build Books remain the property of Build Books or its respective licensors.
You may not copy, reproduce, distribute, modify, publish, sell, or commercially exploit our website content or intellectual property without prior written permission.
Client-owned financial records and information remain the property of the client.
11. Limitation of Liability
To the maximum extent permitted by applicable law, Build Books will not be liable for indirect, incidental, special, consequential, exemplary, or punitive damages arising from or related to the use of our website or services.
Build Books is not responsible for losses resulting from:
Incorrect or incomplete information provided by the client
Delays in receiving required information
Third-party software or service failures
Unauthorized access caused by compromised client credentials
Client business or financial decisions
Missed obligations outside the agreed scope of our services
Events beyond our reasonable control
Nothing in these Terms is intended to exclude or limit liability that cannot legally be excluded or limited under applicable law.
12. Indemnification
To the extent permitted by applicable law, you agree to indemnify and hold harmless Build Books, its owners, employees, contractors, and service providers from claims, damages, liabilities, losses, and expenses arising from your breach of these Terms, misuse of our services, or provision of inaccurate or unauthorized information.
13. Termination
Build Books may suspend or terminate services if:
The client fails to pay amounts when due.
The client provides materially inaccurate or fraudulent information.
The client engages in unlawful or abusive conduct.
Continuing the engagement would violate applicable law or professional requirements.
The client materially breaches the applicable service agreement or these Terms.
Termination does not eliminate payment obligations for services already performed or amounts otherwise owed.
14. Website Use
You agree not to use our website to:
Violate applicable laws or regulations
Attempt unauthorized access to our systems
Interfere with website functionality
Upload or distribute malicious software
Misrepresent your identity or affiliation
Use our content or services for fraudulent or unlawful purposes
We reserve the right to restrict or terminate access to the website where reasonably necessary.
15. Changes to These Terms
We may update these Terms from time to time to reflect changes to our services, business practices, technology, or applicable legal requirements.
Updated Terms will be posted on this page with a revised Effective Date.
Your continued use of our website or services after an updated version becomes effective constitutes acceptance of the revised Terms, to the extent permitted by applicable law.
16. Governing Law
These Terms will be governed by and interpreted in accordance with the laws of the State of Georgia, United States, without regard to applicable conflict-of-law principles.
Any dispute arising from these Terms or our services will be handled in accordance with the dispute-resolution provisions contained in the applicable service agreement, if any.
17. Severability
If any provision of these Terms is determined to be invalid or unenforceable, the remaining provisions will remain in full force and effect to the extent permitted by law.
18. Entire Agreement
These Terms, together with any applicable service agreement, proposal, invoice, order, subscription terms, and Privacy Policy, constitute the applicable agreement between you and Build Books regarding your use of our website and services, except where a separate written agreement expressly supersedes these Terms.
19. Contact Us
If you have questions about these Terms & Conditions or our services, please contact us:
Build Books
Website: https://buildbooks.org/
Email: support@buildbooks.org
Phone: +1 (470) 610-3239
Address:
2845 Holcomb Bridge Rd
Alpharetta, GA 30022
United States