REFUND & CANCELLATION POLICY
Build Books provides bookkeeping, accounting, payroll support, tax-related, financial reporting, and other professional financial services. This Refund & Cancellation Policy explains how cancellations and refunds are handled for our recurring and one-time services.
By purchasing or subscribing to our services, you acknowledge and agree to the terms of this policy.
1. Monthly Recurring Services
For monthly bookkeeping and other recurring services, clients may request cancellation at any time by contacting Build Books at:
Email: support@buildbooks.org
Phone: +1 (470) 610-3239
Cancellation requests should be submitted before the next billing date whenever possible.
If a cancellation request is received after a new billing cycle has begun, the client may remain responsible for the charges associated with that billing cycle, depending on the amount of work already performed.
2. Refunds for Monthly Services
Because bookkeeping and financial services involve time and professional work performed for each client, monthly service fees are generally non-refundable once work for the applicable billing period has commenced.
If Build Books has not yet begun performing services for a newly billed period, the client may request a refund of that payment.
Refund eligibility will be determined based on the circumstances and the amount of work already completed.
3. One-Time Services
For one-time services such as bookkeeping cleanup, catch-up bookkeeping, account reconciliation, accounting setup, financial statement preparation, or other project-based services:
Payments may be non-refundable once work has commenced.
If work has not yet started, the client may request cancellation and a refund.
If partial work has been completed, Build Books may retain an amount reasonably corresponding to the work already performed.
Any remaining eligible balance may be refunded to the original payment method.
4. Custom or Project-Based Services
For custom projects or services requiring substantial preparation, dedicated resources, or third-party expenses, the applicable proposal, service agreement, or invoice may establish separate cancellation and refund terms.
If separate written terms apply, those terms will control to the extent of any conflict with this policy.
5. Refund Processing
Approved refunds will generally be issued to the original payment method used for the transaction.
Once a refund has been approved and initiated, the time required for the funds to appear in the client's account may depend on the client's bank, card issuer, or payment provider.
Build Books is not responsible for delays caused by financial institutions or third-party payment processors.
6. Non-Payment
Failure to make a required payment may result in suspension or termination of services.
Build Books reserves the right to suspend work, restrict access to services, or terminate an engagement when an account remains unpaid.
Outstanding amounts for services already performed remain due even if the client subsequently cancels the service.
7. Cancellation by Build Books
Build Books may cancel or terminate services when reasonably necessary, including in circumstances involving:
Non-payment
Fraudulent or misleading information
Abusive or inappropriate conduct
Violation of applicable laws or regulations
Material violation of the applicable service agreement or Terms & Conditions
Circumstances that make continued service impractical or inappropriate
If Build Books terminates a service for reasons unrelated to the client's breach or misconduct, any refund will be determined based on the services already performed and the applicable agreement.
8. Chargebacks and Payment Disputes
Clients are encouraged to contact Build Books before initiating a chargeback or payment dispute so that we can review and attempt to resolve the issue.
A chargeback or payment dispute does not automatically cancel amounts legitimately owed for services already provided.
Build Books reserves the right to provide relevant transaction, service, communication, and billing records to the applicable payment processor or financial institution when responding to a payment dispute.
9. Changes to Services
If the scope of a client's requested services changes after payment, additional charges may apply.
A change in service requirements does not automatically create an entitlement to a refund for work already performed.
10. How to Request a Cancellation or Refund
To request a cancellation or refund, please contact us with:
Your full name or business name
Email address associated with your account
Service or package purchased
Date of payment
Reason for the cancellation or refund request
Requests should be sent to:
Build Books
Email: support@buildbooks.org
Phone: +1 (470) 610-3239
Website: https://buildbooks.org/
We will review eligible requests and communicate the outcome after reviewing the applicable service, payment, and work completed.
11. Policy Changes
Build Books may update this Refund & Cancellation Policy from time to time.
Any updated version will be posted on this page with a revised Effective Date.
Changes will generally apply to transactions and services initiated after the updated policy becomes effective, unless otherwise required by law.
12. Contact Information
Build Books
Website: https://buildbooks.org/
Email: support@buildbooks.org
Phone: +1 (470) 610-3239
Address: 2845 Holcomb Bridge Rd, Alpharetta, GA 30022, United States